Your sending out the invitations and you want prompt responses, nothing is more frustrating than not knowing how many people will be attending your day.
Here are some ways to encourage people to respond to an RSVP on time:
Be clear and specific: Make sure the RSVP instructions are clear, including the deadline for the response, the preferred method of response, and any other necessary information. Provide a sense of urgency by indicating that their response is needed by a certain date and why it’s important.
Provide options: Make it easy for people to respond by providing multiple options such as email, phone, or online RSVP forms. Providing a pre-stamped and addressed envelope can also be helpful.
Reminders: Send out reminders before the deadline to encourage people to respond. You can use email, social media, or even a text message to remind them of the RSVP deadline.
Personalize the invitation: Personalize the invitation to make the recipient feel special and more likely to respond. Use their name and include a brief message that shows you are looking forward to their response.
Make it fun: Add an element of fun to the RSVP process to make it more engaging. For example, you could include a raffle or a small prize for those who respond by the deadline.
Follow up: If someone hasn’t responded by the deadline, follow up with a personal message or phone call to see if they plan on attending. Sometimes people simply forget or get busy, and a gentle reminder can help them remember.
Set expectations: Be clear about your expectations for a response, such as if you need a final headcount for catering or seating arrangements. Let them know that their response is important and appreciated.
Of course if any of the above doesn’t work, then you have to decide if you include them or not…yes a touch decision but only one you can make if you have tried every avenue for a reply.
Wedding Vendors UK is here to assist with everything weddings and we hope you will visit us many times during your wedding planning journey.
